Constitution of Stourbridge Croquet Club


1.1 The Club is called Stourbridge Croquet Club (‘the Club’) and is a Member Club of the Croquet Association.

1.2 The management of the Club shall be conducted by a committee known as ‘the Club Committee’.

2 OBJECTS

2.1 To promote improve and develop the sport of croquet at all levels, providing opportunities for recreation and competition.

3 MEMBERSHIP
3.1 A member of the Club (‘Member’) shall be any person who on application pays the relevant subscription/joining fee.
3.2 There shall be two classes of membership available. These are:
3.2.1 Adult, for those over 18 (entitled to vote)
3.2.2 Junior Member (up to 18 year olds – non-voting member)
3.3 Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of croquet as a particular sport. The total membership shall be decided by the Club Committee. Juniors under the age of 18 may only hold membership where an adult family member already holds full membership.
3.4 The annual subscription/joining fee for members shall be proposed by the Club Committee and endorsed annually by the membership of the Club at the Annual General Meeting (‘AGM’). The Club Committee shall determine the procedure of how to deal with any member whose subscription is unpaid after the renewal date, and to fix at what point after failure to pay the renewed subscription membership shall be terminated.

4 CLUB COMMITTEE AND OFFICERS

4.1 The Officers of the Club shall be Chair, Secretary, and Treasurer, plus a maximum of three ordinary members.

4.2 The Club Committee may from time to time designate members of the Club Committee as holders of other club positions including but not limited to tournament secretary, social secretary, club captain, club handicapper, and equipment officer.

4.3 The Secretary shall ensure minutes of meetings are taken, and deal with correspondence.

4.4 The Treasurer shall keep a record of all subscriptions paid, and of all payments made from the club funds, and will also prepare an annual statement of accounts for presentation to the AGM.

4.5 The Social Secretary (if appointed) will be responsible for arranging all social functions including refreshments. Costs for social functions and refreshments may be met from club assets or from separate member contributions. Costs met by the Club for social events exceeding £50 will require authorisation by the Club Committee and Officers.

4.6 The Committee from time to time may propose the post of Honorary President for election at an AGM. This post entitles the holder to be an honorary non-paying member of the Club and has the same rights as a voting member. The position is normally for life or until the post-holder resigns the post.

5 ELECTION OF OFFICERS

5.1 Officers shall be elected at the AGM from, and by, the Members of the Club.

5.2 All Officers are elected until the next AGM and may then be re-elected to the same office or another office. Any office becoming vacant mid-season shall be filled by co-option by the Club Committee (acting officer). This office will then require election at the following AGM.

6 THE CLUB COMMITTEE

6.1 The Club Committee shall comprise the Officers of the Club, (Chairman, Secretary and Treasurer), and up to three other Members elected from, and by, the Members of the Club, together with co-opted members as necessary. The Club Committee shall meet at agreed intervals.

6.2 A quorum for Club Committee meetings shall be at least four of those Committee members entitled to vote and shall include at least one Officer of the Club. Decisions made at Committee meetings shall be by a simple majority of votes from those Committee members attending the Committee meeting entitled to vote. In the case of equal votes the Chairman shall be entitled to an additional casting vote.

6.3 The Committee shall have the following powers and duties:

6.3.1 To control the affairs of the Club on behalf of the Members

6.3.2 To hire or lease such land and property and to buy for the Club and thereafter maintain such equipment as the Club Committee may consider necessary for the proper running of the Club provided however that the Club Committee shall not commit the Club to the lease of any land without the approval of a majority of such Members of the Club as attend an AGM or SGM properly convened in accordance with Clause 7

6.3.3 To raise funds provided that in doing so the Committee shall not undertake any substantial permanent trading activities

6.3.4 To make such rules for the management and day to day running of the Club as may be reasonably necessary

6.3.5 To keep accurate accounts of the finances of the Club. These shall be available for reasonable inspection by Members

6.3.6 To maintain bank accounts and to specify the requirements for authorised signatories

6.3.7 To co-opt from Club members such additional members of the Committee for such period (but not beyond the next AGM) as the Committee considers necessary. Any such co-opted member shall not be entitled to a vote on the Committee unless he/she has been co-opted to replace a member who has died or has resigned or (not already being a Club Committee Member) has been co-opted as an Officer to fill a vacancy

6.3.8 To appoint and constitute such ad-hoc advisory committees as the Club Committee thinks fit

6.3.9 To suspend or terminate the membership of any Member who has in the opinion of the Club Committee behaved in a manner likely to bring the Club or its objectives into disrepute. Any Member whose membership is suspended or terminated by the Club Committee has the right to appeal against the decision of the Club Committee by notice in writing sent to the Secretary of the Croquet Association within 14 clear days of being notified in writing of the Club Committee’s decision

6.3.10 To arrange:-

(i) Tournaments for Club members only (internal tournaments)
(ii) Tournaments for Club Members and other croquet players (external tournaments)
(iii) Matches with other clubs
(iv) Croquet sessions for Club members and their visitors
(v) Social events

7 GENERAL MEETINGS

7.1 In this Clause references to General Meetings shall unless the context otherwise requires refer to both AGMs and Special General Meetings (SGMs).

7.2 The AGM of the Club shall be held before the new season is due to commence. 14 clear days written notice shall be given to Members of the AGM by email or mail to every member at their last known address. It is the responsibility of members to inform the Secretary of any change of email/mail address. The said notice of AGM shall include the agenda for the AGM. Members must advise the Secretary in writing at least 7 days before the AGM of any business not already specifically included on the agenda which may require a vote by the members

7.3 The business of the AGM shall be to:

7.3.1 Confirm the minutes of the previous AGM and any other general meetings held since the last AGM

7.3.2 Receive an annual report from the Chairman

7.3.3 Receive the annual accounts from the Treasurer

7.3.4 Receive the reports of any other Committee Member to whom specific responsibilities have been delegated

7.3.5 Elect the Officers of the Club and the other Members of the Club Committee

7.3.6 Transact other club business, notice of which has been received in writing by the Secretary from Members at least 7 days prior to the meeting

7.3.7 Transact such other business except business for which a Special General Meeting is required (e.g. dissolution) as by common consent of the meeting the Chairman (or in the absence of the Chairman his or her deputy duly appointed in accordance with 7.5 below) in his/her discretion admits

7.4 Special General Meetings may be convened by the Club Committee or on receipt by the Secretary of a request in writing from the Members of the Club. At least 21 days’ notice of the meeting shall be given. The business to be considered at the meeting shall be specified in the notice convening the meeting. A quorum for an SGM shall be at least 25% of the Members and shall include at least two Committee Members at least one of whom shall be an Officer of the Club.

7.5 Nomination of candidates for election as Officers can be made in writing to the Secretary at least 7 days in advance of the date of the AGM. Nominations can only be made by Members and must be seconded by another Member.

7.6 In the absence of nominations prior to the meeting nominations may be taken from the floor. All nominations shall have the consent of the nominee.

7.7 At all General Meetings the chair will be taken by the Chair, or, in his or her absence by a deputy appointed by Members attending the Meeting.

7.8 Except as specifically provided in Clauses 8 and 9 below, decisions made at AGMs shall be by a simple majority of votes from those Members attending the meeting or having voted by proxy (via the Secretary). In the event of equal votes, the Chairman shall be entitled to an additional casting vote, or alternatively at his/her discretion he/she may direct a written poll.

7.9 A quorum for an AGM shall be at least 25% of the Members and shall include at least two Committee Members at least one of whom shall be an Officer of the Club.

7.10 Each Member of the Club shall be entitled to one vote on any separate issue at General Meetings.

8 ALTERATIONS TO THE CONSTITUTION

8.1 Any proposed alterations to the Club Constitution may only be considered at a duly convened AGM or SGM. Any alteration must be proposed by a Member of the Club and seconded by three other Members. Such alterations shall be passed if supported by not less than two thirds of those Members present at the meeting and voting. A draft of the proposed alterations shall accompany the required notice convening the meeting. Any abstention shall be recorded but shall not count as a vote.

9 DISSOLUTION

9.1 If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene an SGM of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

9.2 If at that SGM, the resolution is carried by at least two thirds of the Members present at the meeting and voting, the Club Committee shall proceed to realise the assets of the Club and discharge all debts and liabilities of the Club provided however that the Club Committee shall not be required to sell all or any of the croquet equipment of the Club. An abstention shall be recorded but shall not count as a vote.

9.3 After discharging all debts and liabilities of the Club, the proceeds of the assets realised shall be applied as follows: any remaining equipment shall not be distributed amongst the Members of the Club, but shall be donated to the local Federation if the Club is a member of it. If the Club is not a member of the local Federation all such equipment on dissolution shall be donated to the Croquet Association.

9.4 On dissolution, the financial assets of the Club will be donated to the Mary Stevens Hospice in recognition of the Deed of Gift that enabled the playing of Croquet in Mary Stevens Park, Stourbridge.

10 SAFEGUARDING

10.1 Junior members may only play during club or match sessions when accompanied by a family club member.

10.2 The club adopts and follows the Croquet Association Policy on Safeguarding which is available on the Croquet Association web-site www.croquet.org.uk